Basic District Events Setup Form


Section 1: Basic Information

Organization/Department Name*

Day of Event Contact Name*

Day of Event Contact Number*

Day of Event*
/ /

Finalized Start Time*
: ampm

Approx. End Time*
: ampm

Outer Doors to open at*
: ampm

Inner Doors to open at*
: ampm
(recommended 30 minutes prior to start time)

Usher Arrival Time*
: ampm
(minimum 1 hour 15 minutes prior to Start Time - doors cannot open until ushers are trained and in place)

Please provide the time you will need access to the building for set-up*
: ampm


Section 2: Specific Facilities Requests ( Be Specific)

1.) Equipment Setup Needs:

Number of handheld wireless mics needed:

Location of handheld wireless mics:

Number of lav mics needed:

2.) Media Needs

Do you have music to be played: *
YESNO
(If YES to above, Please provide a flash drive with music a minimum of 48 hours prior to the event.)
Please note: Our computers don't have CD drives on them.

Do you have video to be played: *
YESNO
When creating content for presentation at the Centre, please keep in mind that our screens are in the 16:9 aspect ratio; and that we are projecting at an HD resolution.
The following are the accepted file formats for Audio, Video, and Still Images. AUDIO: ( wave | MP3 | AIFF ) – VIDEO AND STILLS: ( mov | mpeg | png | jpeg )

Do you need to connect your laptop to the Centre's projector? *
YESNO
Please Note: Powerpoint can only be run from a computer brought by the renter/user.
Please select "YES" above if you will be bringing a powerpoint presentation on your personal computer to hook into the Centre's projector.

3.) Delivery (If Applicable)

Items being delivered

Time being delivered
: ampm

4.) Other Instructions

(Please provide any additional instructions you may have)


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