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Move In Form

If you plan on renting space at the Batavia Fine Arts Centre, please complete this move in form.

"*" indicates required fields

Performance

Day of Event Contact Name*
MM slash DD slash YYYY

Equipment

Do you need Lav mics?*
Do you need spotlights?*
Please note: Spotlight operator to be provided by the user unless noted in the Staffing section later in this form.
Do you need a dance floor? (Extra cost unless already in your contract.)*
Dance Floor*
Do you need a side light?*
Sidelight package available for an extra cost and dependant upon availability.
Do you need 3 foot x 6 foot risers?*
What size risers do you need? Please check all that apply.*
We have a maximum of 10 risers in total available for use.
Please keep in mind that we have a maximum of 10 risers in total available for use. If you total is greater than 10, please adjust your riser amounts so that they equal 10.
Please enter a number less than or equal to 10.

Media Needs

Do you have music to be played?*
Please note: Accepted file formats for audio are .wave and .AIFF
Do you need a projector?*
Regarding items to be displayed on the projector:*
Please note: BFAC runs QLab performance software. If you have Powerpoint or presentations, please select the other option.
Do you have video to be played?*
Please note: Our computers don't have CD drives. When creating content for presentation at the Centre, please keep in mind that our screens are in the 16:10 aspect ratio, and that we are projecting at HD resolution. Accepted file formats for video and still images include .mov, .mpeg, .png, and .jpeg.

Staff

House Managers

For every 275 patrons in attendance, you will need one house manager.

Technicians

Lead technician: The Centre will supply a Lead Technician for the Event at the Renter’s expense. Technicians shall arrive 30 minutes prior to and depart 30 minutes after the Event. More hours may be necessary based upon usage and will be determined at the discretion of the Lead Technician. Lead Technicians may NOT be assigned to any one location, they are to remain mobile at all times.

Do you need BFAC staff to run sound?*
Extra cost for out-of-district.
Do you need BFAC staff to run lights?*
Extra cost for out-of-district.
Spotlight Operator

Please indicate if you will be providing a spotlight operator or if you would like BFAC to provide one for you.

For the spotlight you requested:*

Box Office

NOTE IF TICKETS ARE BEING SOLD THE TICKETING SETUP FORM SHOULD BE FILLED OUT AS WELL.
Fill out the ticketing setup form here. (opens in new window)
Are tickets being sold for your event?*
Please note: BFAC is the exclusive Box Office for all events unless the ticketing buyout is purchased. Should tickets be sold, BFAC will provide one box office person on the day of your event.
Do you want a second box office person for an additional cost?*

Ushers

Employment of ushers is the responsibility of the renter/user. All ushers must be trained by Centre staff prior to guest arrival. Doors will not open for public entrance until ushers are trained and in place.
Number of Ushers Needed*
Note: Should more ushers be required for specific types of events, the BFAC manager will inform you. It is the renter/user's responsibility to inform all ushers to enter through the STAGE DOORS!

Room Set-Up

Do you need any tables or chairs?*
The Batavia Fine Arts Centre has ONLY the following number of tables and chairs available:
  • 6ft. rectangle tables: 15
  • 4ft. round tables: 15
  • High top tables: 10
  • Chairs: 40

Please indicate below how many of these items your event will require.

Please select where you would like these items located (select all that apply):*
Please keep in mind your quantities chosen.
Please keep in mind your quantities chosen.
Please keep in mind your quantities chosen.
Please keep in mind your quantities chosen.
Please keep in mind your quantities chosen.
Please keep in mind your quantities chosen.
Please keep in mind your quantities chosen.

Rehearsal

Keep in mind your contract has specific times. Times different from your contract fall under the "schedule variance" section and may or may not be approved.
Is there a rehearsal for this event?*
Day of Rehearsal Contact Name*
Please select the date(s) and times you would like the stage doors unlocked for your rehearsal(s).

Please note: Technicians arrive 30 minutes prior to Rehearsal Start and leave 30 minutes after the last user departs. For out-of-district renters, this is at the renter's expense.

MM slash DD slash YYYY
Unlock Doors*
:
Rehearsal End*
:
Add additional rehearsal days and times
Date of Rehearsal
Unlock Doors Time
Rehearsal End Time
 

Event Running Order

Keep in mind your contract has specific times. Times different from your contract fall under the "schedule variance" section and may or may not be approved.
Please select the date(s) and times for your performance(s).

Please note: Technicians arrive 30 minutes prior to Performance Start, and leave 30 minutes after the last user departs. For out-of-district renters, this is at the renter's expense.

MM slash DD slash YYYY
Performance Start*
:
Performance End*
:
Add additional performances
Performance Date
Performance Start
Performance End
 
NOTE: STAGE DOORS need to be open prior to usher arrival time. Ushers arrive between One hour and One hour 45 minutes based on the seating type above.
Note: Lobby doors open for the arrival of guests. All unloading occurs through the STAGE DOOR!
Please enter 30 or 45 minutes in advance of the performance.
Please enter a time between 5 minutes and 45 minutes.
Will there be an intermission?*

Deliveries

Do you have items that will be delivered?*
MM slash DD slash YYYY
Time of Delivery*
:
Add another delivery
Date of Delivery
Time of Delivery
Items
 

Additional Information

This field is for validation purposes and should be left unchanged.

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  • Events
    • Calendar
    • Upcoming Events
    • Current Season
      • Season Tickets
        • Packages & Prices
    • Individual Tickets
      • Deals
    • Gift Certificates
    • Past Seasons
  • BFAC ON AIR
    • BFAC ON AIR
    • Streaming Archive
    • Purchase DVD/Blu-Rays
    • Videos
  • Gallery
    • Permanent Collection
    • JosuĂ© Moraes: An Exhibition of Paintings
    • A Garden of Paintings
    • Gallery Rental
    • Art in the Time of Pandemic
    • Collected Works of Chris Hodge
  • Rental
    • Rental Information
    • Enquire About a Date
    • Move In Forms
  • About
    • About Us
    • Visit
    • News
    • Contact Us
  • Support
    • Support
    • Volunteer
    • Donate
    • Advertise
    • Corporate Sponsorships
  • Staff

Phone: 630-937-8930

Batavia Fine Arts Centre 1250 W. Wilson Street, Batavia, IL 60510

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